Privacy & Data Protection Policy
1. Introduction
Aston Fencing Academy is committed to protecting and respecting your privacy.
This policy explains how we collect, use, store and protect personal data when you interact with our website, book classes, register for programmes, attend events or contact us.
This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Business Details
Aston Fencing Academy operates as a sole trader.
Business Address:
16 Limmers Mead
Great Kingshill
Buckinghamshire
HP15 6LT
United Kingdom
For any questions relating to this policy, please contact Aston Fencing Academy directly.
3. Information We Collect
We may collect the following information when you interact with our services:
Personal Information
• Parent or guardian name
• Email address
• Phone number
• Address (if required for bookings)
Child Information
• Child’s name
• Child’s age
• Medical information relevant to participation
• Emergency contact details
Booking Information
• Class bookings
• Programme enrolments
• Party bookings
• Venue preferences
Website Information
• IP address
• browser type
• pages visited
• cookies and usage data
4. How We Use Your Information
We collect and use personal data for the following purposes:
• managing class enrolments and bookings
• organising academy programmes and events
• communicating important information about classes or bookings
• safeguarding participants
• responding to enquiries
• sending booking confirmations and administrative emails
• improving our services and website
We do not sell or rent personal data to third parties.
5. Legal Basis for Processing
Under UK GDPR, we rely on the following legal bases for processing personal data:
Contract
Processing is necessary to deliver services you have requested, such as programme enrolments or party bookings.
Legitimate Interests
Processing may be required to operate and improve our services.
Legal Obligation
Certain information may need to be processed for safeguarding or legal compliance.
Consent
Where required, we will obtain consent before processing certain information.
6. Medical Information
Where medical information is provided, it is used solely for the purpose of ensuring participant safety during activities.
Parents or guardians are responsible for ensuring all relevant medical information is declared accurately.
7. Data Storage and Security
Aston Fencing Academy takes reasonable steps to ensure that personal data is stored securely.
Data may be stored through:
• secure website systems
• booking systems
• email systems
• encrypted payment platforms
We take appropriate technical and organisational measures to prevent unauthorised access, disclosure or misuse of personal data.
8. Payment Information
Payments made through the website are processed by secure third-party payment providers.
Aston Fencing Academy does not store full payment card details.
9. Data Sharing
Personal data may be shared only where necessary for operational purposes, including:
• payment processors
• booking platforms
• safeguarding authorities where legally required
We do not share personal information with third parties for marketing purposes.
10. Data Retention
Personal data will only be retained for as long as necessary to fulfil the purposes for which it was collected.
Booking and programme records may be retained for administrative, safeguarding or legal purposes.
11. Your Data Protection Rights
Under UK GDPR, individuals have the right to:
• request access to personal data
• request correction of inaccurate information
• request deletion of personal data where appropriate
• restrict or object to processing in certain circumstances
• request transfer of personal data
Requests can be made by contacting Aston Fencing Academy directly.
12. Cookies
Our website may use cookies to improve functionality and user experience.
Cookies help us understand how visitors use the website and allow certain features to function correctly.
Users can adjust cookie preferences through their browser settings.
13. External Links
Our website may contain links to external websites.
Aston Fencing Academy is not responsible for the privacy practices or content of third-party websites.
14. Safeguarding
Where safeguarding concerns arise, Aston Fencing Academy may be required to share relevant information with appropriate authorities in accordance with safeguarding laws and regulations.
15. Changes to This Policy
Aston Fencing Academy reserves the right to update this Privacy Policy where necessary.
The most recent version will always be available on the website.
16. Contact
If you have any questions regarding this Privacy Policy or how your personal data is handled, please contact:
Aston Fencing Academy
16 Limmers Mead
Great Kingshill
Buckinghamshire
HP15 6LT
United Kingdom